What
are the Deposit Amounts and When are Payments Due?
A deposit of 25% of your estimated food and beverage revenue is required at
the time of booking your event. Minimum deposit is $1000.00. Three to six months
prior to your event, another deposit equal to your initial deposit will be due.
The final remaining balance will be due 7 days prior to your event. Your final
payment may be made with cash, credit card or certified funds only (no personal
checks). $1000.00 of your deposit will be held to cover extra charges which
may be incurred the day of your event.
What
Happens if I Choose to Cancel My Event?
All deposits are non-refundable and will be subject to cancellation fees as
outlined in the contract.
What
are the Service Charge and Sales Tax Amounts?
A Service Charge of 20% will be added to all charges. Please note that the service
charge is taxable, based on California State Regulation 1603(f). The current
Sales Tax is 7.75%.
When
Should We Discuss Our Menu Selection?
Menus and details should be finalized with your Catering Manager at least one
month prior to your event.
Is My Wedding the Only Wedding to Take Place on the Day That I Choose?
It is not uncommon to have several weddings at the same site on the same day.
Functions are scheduled a minimum of 1½ hours apart. Luncheon receptions
are scheduled between 11:30am - 4:30pm. Dinner receptions are scheduled between
6:30pm - 12:00am. Our Catering Managers will be happy to assist in all related
arrangements in order to assure a successful and enjoyable function. Arrangements
for an early decorating and set up time or early photos must be coordinated
in advance with your Catering Manager.
Does the Hotel Charge a Cake Cutting Fee?
Our Wedding Package prices include the cake cutting fee. Your wedding cake is
selected by you and baked by our recommended bakeries. If you desire to select
from our regular menus and choose your own bakery, a $1.00 ++ per person cake
cutting fee will apply.
When Should We Notify the Hotel of Our Guaranteed Guest Attendance?
The Catering Office must be notified no later than 12:00pm, 3 business days
prior to your event. The guarantee is not subject to reduction. If no guarantee
is received at the appropriate time, the Hotel will assume the number expected
on the Banquet Event Order to be correct, and charges will be made accordingly.
The Hotel cannot be responsible for service to more than 5% over the given guarantee.
What
Kind of Linens Does the Hotel Provide?
Our selection of tablecloths includes: white and ivory. Our napkin colors include:
white, ivory, navy blue and burgundy. Specialty floor-length linens, napkins
and chair covers are available at an additional rental charge.
What
Will the Bahia Resort Hotel Provide?
The Bahia Resort Hotel will provide the Banquet Set Up, Dance Floor, Riser/Stage
for the DJ or Band, Skirted Headtable, Skirted Gift Table, Skirted Placecard
Table, Skirted Guestbook Table, Tables and Chairs, Hotel Linens, 12" Mirrors,
(3) Votive Candles Per Table, Table Numbers and Stands, all China, Silverware
and Glassware.
What
Items Do the Bride and Groom Need to Provide?
The Bride and Groom Will Need to Provide the Guestbook and Pen, Bridal Toasting
Glasses, Cake Knife and Server, Chair Covers and Specialty Linens, Favors, Placecards
with Appropriate Coding for Split Menus, Engagement Photo(s), Disposable Cameras,
Personalized Napkins or Matchbooks, and any other miscellaneous items. You will
also need to arrange for someone in your party to set these items before the
function takes place.
Does
the Hotel Charge a Corkage Fee?
House wine and champagne are included in your wedding package. Should you elect
to provide your own wine and/or champagne, there will be a corkage fee of $14.00
++ per 750ml bottle, or $28.00 ++ per magnum. Corkage is permitted for meal
service only.
What
Vendors Do I Need to Make Arrangements With?
You will need to arrange for the DJ/Band or other entertainment, Florist, Wedding
Cake, Minister, Photographer, Videographer, Transportation. Please provide us
with a list of all vendors you have selected. The Catering Office has a list
of Recommended Vendors if you need assistance.
What
Should I Know About Outside Vendors and Equipment?
Entertainers must provide their own extension cords, tape and amplification.
If any vendor has not previously worked at the Hotel, it is recommended that
he/she visit the property in advance, and to confirm set up times. It is the
client's responsibility to return any equipment to the vendor after the event.
We cannot guarantee storage of any item before or after an event.
Does
the Hotel Offer Rates for Our Guests?
The bride and groom will receive a complimentary suite for the night of the
wedding. The Bahia Resort Hotel is also happy to offer up to 10 rooms at a 15%
reduction off the current rates quoted at the time of reservation., based upon
availability. Groups requesting room block in excess of 10 rooms are required
to guarantee the additional rooms with a credit card. Please keep in mind that
you and your guests may be required to book a two or three night minimum during
the Summer Months and Holiday weekends - Memorial Day, June, July, August and
Labor Day.
Does
the Hotel Provide A Dressing Room for the Bride/Groom?
The Bahia Hotel does not provide an additional room to be used as a dressing
room. You can purchase a room at a 15% discount, or add one night at the 15%
discount onto the suite that will be offered complimentary the night of the
wedding.
What is the Charge for Parking?
Parking at the Bahia Resort Hotel is complimentary. Should the area around the
Hotel be busier than normal, the Hotel will limit the Hotel parking to sleeping
room guests only. In that case, all guests will be required to park off-site.
What
are the Laws Regarding Food, Beverage & Bar Service?
You assume full responsibility for your guests with respect to the service of
alcoholic beverages per state law. Guests who appear to be under the age of
30 may be asked to show proof of age. No food or liquor may be brought into
the Hotel from outside sources. In accordance with California laws, no alcoholic
beverages or food may be removed from the premises during or after an event.
Please inform your guests and your entire Bridal Party that they might be asked
to show ID to purchase an alcoholic beverage if they appear to be under the
age of 30.
Can We
Use Candles for Decoration?
All decorations must meet San Diego Fire Department safety regulations. Hotel
does permit the use of candles, however, they must be enclosed in glass to be
lit.
Who Will
Take Care of My Personal Belongings?
Items left behind at the conclusion of the function are not the responsibility
of the Hotel. It is the responsibility of the client to protect gifts and other
items delivered to the function. The Hotel will assist in the movement of gifts
within the Hotel premises or to curbiside, but only under direct supervision
of the client or someone they have selected from their party.
What Role will my Catering Manager Play in my wedding?
Is It the same As a Professional Wedding Coordinator?
To ensure an effortless wedding, we strongly recommend that you hire a professional
coordinator to assist you with your wedding. A professional wedding coordinator
will assist you in creating a time line, etiquette, rehearsal, ceremony, and
day of coordination. Many brides appreciate the extra attention that a wedding
coordinator can provide. Prior to your event, meeting with your vendors, coordinating
invitations, dresses, transportation, and a myriad of other details can be challenging
without the help of a professional. A coordinator can assist with the wedding
rehearsal, as well as coordinating the music, seating arrangements, favors,
placecards, and organizing everyone involved to guarantee a flawless wedding
day. Your Catering Manager will assist you with every aspect of your food and
beverage, room setting, and scheduling details.
Thank you for selecting the Bahia Resort Hotel for your Wedding!
We look forward to being a part of your special day!
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